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How to enter time and use the employee PIN functionality

Here's how you can track your time, lock the screen quickly, and allows others to pop in to do a quick admin task if needed

 

Time Tracking & Employee PIN Guide

TireTutor makes it easy for employees to track their time and securely lock or switch users using Employee PINs.

Part 1: How to Track Employee Time

Step 1: Access Time Tracking

  1. Log into TireTutor.

  2. From the main menu, click Time Tracking.

  3. You will see your name listed if you are set up for time tracking.

Step 2: Clock In

  1. Locate your name.

  2. Click Clock In.

  3. Your timer will immediately begin running.

You’ll see your active time counting on screen.

Step 3: Clock Out

  1. When you are finished with your shift (or need to stop tracking time), return to Time Tracking.

  2. Click Clock Out.

Your session will stop recording.

Step 4: View Time History

  1. Under the Employees menu item, click the History tab.

  2. You will see:

    • Clock-in time

    • Clock-out time

    • Total duration of each session

This allows employees and managers to review tracked time.

Part 2: How to Use Employee PIN Functionality

Employee PINs allow you to quickly lock your screen without fully logging out — and allow authorized users to access the system when needed.

Locking Your Screen When Stepping Away

If you need to step away from the desk but don’t want to fully log out:

Step 1: Lock the Screen

  1. Click Employee PIN in the system.

  2. Select Lock Screen.

The system will immediately lock.
No one can make edits under your name while the screen is locked.

Step 2: Unlock the Screen

  1. Enter your assigned PIN.

  2. You’ll return to the system under your user profile.

No need to re-enter your email or password.

Owner/Admin Quick Access

If a non-admin employee needs an owner or manager to perform a restricted action (such as voiding a work order):

Step 1: Admin Enters PIN

  1. Click Employee PIN.

  2. The owner/admin enters their personal PIN.

The system will switch to their user profile.

Step 2: Complete the Required Action

The owner/admin can now:

  • Void work orders

  • Perform restricted edits

  • Complete admin-level tasks

All actions are logged under their name.

Step 3: Return to Original User

When finished:

  • The previous employee can re-enter their own PIN

  • The system switches back to their profile

Important Notes About Employee PINs

  • PINs are assigned per store, per user

  • PIN setup is handled:

    • During implementation

    • Or by contacting your Customer Success Manager

Why Use Employee PINs?

  • Protects your account when stepping away

  • Prevents unauthorized edits under your name

  • Speeds up manager approvals

  • Eliminates repeated full logins

  • Keeps activity properly tracked by user

With Time Tracking and Employee PINs, TireTutor helps you manage both accountability and security — without slowing down your shop.